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GDPR Compliance & Privacy Statement

1. Our GDPR principles

  • we will process all personal data fairly and lawfully

  • we will only process personal data for specified and lawful purposes

  • we will endeavor to hold relevant and accurate personal data, and where practical, we will keep it up to date

  • we will not keep personal data for longer than is necessary

  • we will keep all personal data secure

  • we will endeavor to ensure that personal data is not transferred to countries outside of the European Economic Area (EEA) without adequate protection

2. GDPR compliance

As part of our GDPR preparation process, we are continuously reviewing and updating all our internal processes, procedures, data systems and documentation for preparedness purposes since GDPR came into force in May 2018.

Essential Bullion will be complying with the GDPR as a controller and processor of data and have been planning and developing a programme of works which will deliver what is required by the legislation. This will involve working with our suppliers and partner organisations to ensure they can meet these obligations.

We will implement the relevant policies and practices to ensure we protect any data handled by Essential Bullion – for its employees, customers, suppliers, partners and stakeholders, specifically including the following:

  • employees will be made aware of the GDPR and restrictions and obligations within it as may be relevant to them, with the relevant training provided as necessary. Each staff member will have completed an on-line awareness course and staff with key data protection responsibilities a GDPR Awareness Workshop

  • suppliers who process personal data on behalf of the Essential Bullion have been identified and asked to provide details of their state of compliance with the GDPR and where appropriate agree to new contractual arrangements. Any new supplier will not be taken on unless we are satisfied that they comply with the new data protection regulations

3. Our GDPR actions to date

  • our internal project is maintaining a log of GDPR compliance work, which will be available to scrutiny if / when asked

  • we undertook a gap analysis of all our business processes where personal data is either held or collected and produced an action plan

  • we have introduced mechanisms to identify a potential personal data breach, how these will be investigated and reported, where necessary within 72 hours

  • we are undertaking a systematic review of the personal data we store, manage, maintain, collect, process and control

  • we have assessed our lawful bases for processing data to ensure all personal data is processed lawfully, fairly and transparently

  • we have introduced legitimate interest assessments where we rely on legitimate interest as the lawful basis for processing any personal data

  • we have conducted data mapping of all our processes involving personal data

  • we are providing training to our employees and generally raising the awareness and importance of GDPR to our business and their individual responsibilities arising from this

  • we are and will continue to look at ways of improving our systems and procedures to better comply with GDPR best practice

  • we will continuously monitor our GDPR plans  

 

4. Payments with Klarna

“We use Klarna as the provider of our checkout. This means that we might transfer your personal data in the form of contact and order details to Klarna when the checkout is loaded, in order for Klarna to manage your purchase. Your personal data transferred is processed in line with Klarna’s own privacy notice: https://www.klarna.com/international/privacy-policy/.” Please also refer to the Klarna Terms and Conditions located within the 'More' page section of our website.

 

5. Contact us

Should you require any further information about the Essential Bullion’s GDPR future plans, please feel free to contact us using the details below:

 

Data Protection Manager

Registered Office:  

Essential Bullion Ltd, 63-66 Hatton Garden, London EC1N 8LE         

0203 633 9312 

manager@essentialbullion.com